How do I complete 2?

Step 2: Disseminate Your Commitment to Equal Employment Opportunity

There are three parts of disseminating your commitment to EEO:

1. Get the EEO poster template
2. Adapt your poster
3. Post your poster

1. Get the EEO poster template

For your convenience, OA has created a nice poster template that you can simply download and fill out and adapt to your program. The template combines two necessary components, the EEO Pledge and the Complaints Information Notice.

2. Adapt your poster

For the Pledge. The top half of the poster contains the Pledge. Basically, all you do is fill in the name of your program. The Pledge reads as follows:

[Name of sponsor] will not discriminate against apprenticeship applicants or apprentices based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, or because they are an individual with a disability or a person 40 years old or older.

[Name of sponsor] will take affirmative action to provide equal opportunity in apprenticeship and will operate the apprenticeship program as required under Title 29 of the Code of Federal Regulations, part 30.

This exact language is prescribed in the regulations; the only way in which you can deviate from it is to add characteristics that are protected from discrimination. For example, some state laws prohibit employment discrimination on the basis of marital status; programs in those states may want to add “marital status” to the list in their Pledge. 

For the Complaints Information Notice. In addition, you must post a notice about how apprentices and applicants can file a complaint of discrimination. The bottom portion of the poster contains this Complaints Information Notice for you to customize. There’s a little more you have to do to customize this portion of the poster, because you have to give information about two different avenues for filing discrimination complaints:

• With the apprenticeship registration agency; and
• With the EEOC (or with the state or local fair employment practices agency [FEPA] to which the EEOC delegates the processing of complaints).

The apprenticeship registration agency is the one you are registered with: OA or your SAA. If you are registered with an SAA, find your SAA contact information here. If you are registered with OA, use the information already on the poster (in the column on the left). To find your nearest EEOC office and state FEPA agency (if applicable):

1. Go to the EEOC website and then select your district.
2. Click on the "State and Local Agencies" link in the left-hand navigation bar.
3. Fill in the contact information for your local EEOC office or, if there is one, the state or local FEPA in the appropriate place on the poster.

Instructions for customizing the Complaints Information portion of the poster can also be found on OA’s webpage for the EO Poster and Complaints Information.

3. Post your poster

Postings must be “accessible,” both physically and in the sense of accessible to individuals with disabilities (so, not in a dark corner where no one ever goes).

Postings must be both physical and electronic. Upon request, they need to be in alternative formats such as in large print, Braille, or other means to enable individuals with visual impairments to read for themselves.

Postings must be accessible to applicants for apprenticeship as well as to apprentices.

Suggestions for where to post physically

At high schools and community colleges:

• Guidance counselor’s office
• Where applicants come to apply for or take aptitude tests
• Where students register for the program such as the program administrator’s office or the registrar
• Classroom sites where related instruction takes place
• School entryways/lobbies
• Cafeterias
• Career and technical education wings/areas/classrooms
• Student union buildings
• Career engagement centers

At workplaces:

• Where applicants come to apply for or take aptitude tests
• Where apprentices go to get assignments
• Break rooms 
• Trailers
• Central floors

Suggestions for where to post electronically

• Websites (e.g., on the program’s website)
• Electronic bulletin boards
• On application forms
• Forms that parents and students/apprentices have to sign
• Email or Electronic messaging services such as Remind.com
• Student information systems (Google Classroom, Schoology, Moodle, etc.)
• Digital syllabi

Your next step

At the end of each of the five steps, we will ask you to record your next step using prompts from the course expert. Why? So you can walk away from this course with tangible things you need to do next. You can either record your answers for step 2:

• In this Road Map,
• Right within Canvas by clicking TAKE THE SURVEY,
• Or both!